Site Activation Specialist Sweden

Updated: May 16, 2024
Location: Sweden-Europe - SWE-Home-Based
Job ID: 24003013

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Here in Sweden we are currently recruiting for an experienced Site Activation Specialist

Syneos Health® is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.  

Our Clinical Development model brings the customer and the patient to the center of everything that we do. We are continuously looking for ways to simplify and streamline our work to not only make Syneos Health easier to work with, but to make us easier to work for.

Whether you join us in a Functional Service Provider partnership or a Full-Service environment, you’ll collaborate with passionate problem solvers, innovating as a team to help our customers achieve their goals. We are agile and driven to accelerate the delivery of therapies, because we are passionate to change lives.

Discover what our 29,000 employees, across 110 countries already know: WORK HERE MATTERS EVERYWHERE

Why Syneos Health

  • We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
  • We are committed to our Total Self culture – where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people. 
  • We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives – we’re able to create a place where everyone feels like they belong.

Job responsibilities

  • Facilitates processes, resourcing, and communications within a department, across departments, or within the country assigned.  Acts as liaison and facilitator between customer leaders and senior management for related tasks and/or issues.  Plans and negotiates resources with line management of functional areas.
  • Act as liaison and facilitator between investigational sites and functional leads for related tasks and/or issues. Oversee site activation end-to-end process at country/ site level.
  • Supports management with site start-up and financial management tasks of projects, as well as strategy development for process improvement.  Facilitates and supports project reviews with Clinical Operations staff, focusing on budget, schedule, and risk analysis.
  • Supports management in reviewing, approving, and presenting prepared information at project or departmental review meetings. Develops and implements training programs for appropriate departmental teams.  
  • Interacts with the executive management and Legal Department and assists with the accurate creation and implementation of site start-up and regulatory management workflows.  Identifies and reports on areas of process and risk.  
  • Tracks and measures portfolio, project and team progress through collection of cycle time metrics and other key performance indicators (KPIs). Communicates metrics, KPIs, and other relevant project information to team and departmental leadership.  Proposes solutions to issues that may arise. Assists with reporting of department and team metrics/cycle times and strategies to improve metrics/cycle times.
  • Oversees the implementation of customer-required and/or enterprise-wide project management systems and tools.  Participates in the development, implementation, and maintenance of enterprise project management systems, acting as a systems manager; may supervise a systems administrator.  Develops requirements for modifications to existing systems and reports based on input from functional teams.  Provides input and requirements for long-range IT plans.  Implements Company and customer-required project management systems and processes.
  • Leads teams of subject matter experts in the development and review of Standard Operating Procedures (SOPs) and Work Instructions (WI) to support new or existing processes.  Develops and implements strategies and tools for tracking contract management team metrics/cycle times.  
  • Oversees all quality control efforts of individual departmental teams.
  • Represents the Company at professional meetings or seminars.  
  • Establishes and maintains training materials for assigned area.  
  • May act as Country Delivery Lead: Responsible for operational delivery across the county portfolio for country participation through to site start up and ending in site activation and First Patient In.   Analyses country and site metrics to ensure baseline project deliverables are being met to facilitate first patient in Sponsor projections; including planned baseline for completed regulatory green light with fully executed site contracts and increase efficiency in overall project delivery.  Performs operational site level planning, including efficient allocation of resources within country.


What we’re looking for

  • An enthusiastic new colleague!
  • Bachelor’s Degree
  • Experience in a clinical research organization and related contract management and/or site start-up experience, preferably experience in EU-CTR
  • Background in development/management of information systems and process engineering preferred 
  • Thorough knowledge of applicable regulations, drug development, and clinical project management procedures
  • Strong presentation, documentation, and interpersonal skills. Fluency in Swedish and business proficient in English
  • Proficient in MS Office (Word, Excel, and PowerPoint), MS Project, email, and Internet
  • Ability to handle multiple tasks to meet deadlines, delivering high quality work in a dynamic environment

Get to know Syneos Health
Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

Additional Information: Tasks, duties, and responsibilities as listed in this job description are not exhaustive.  The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities.  Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description.  The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above.   Further, nothing contained herein should be construed to create an employment contract.  Occasionally, required skills/experiences for jobs are expressed in brief terms.  Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.  The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

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At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we take into consideration transferrable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.


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