Purchasing Specialist

Description

Purchasing Specialist

JOB SUMMARY

 Performs critical and complex tasks in purchasing a variety of assigned equipment, materials, supplies and services. Provides customer-responsive, cost-effective and high-quality purchasing services for internal and external customers. Maintains the integrity of the purchasing process and ensures all discrepancies are addressed and resolved in a timely manner.

JOB RESPONSIBILITIES·

Receives, reviews, and processes purchase requisitions, ensures compliance with company policies and procedures.

Facilitates contact with departmental representatives to clarify or obtain additional information to organize requisitions for efficient actions and responses. 

Develops and distributes purchase orders and change orders to vendors and internal customers.

Liaises with the Vendor Contracts group to ensure agreements are executed prior to the purchase of goods and/or services, if applicable.

Tracks & maintains vendor purchasing activities and measurements, as well as maintains all purchase order related files.

Uses comprehensive understanding of Oracle iProcurement and Purchasing system data to generate meaningful spend analysis per vendor category to assist the Procurement Analyst in driving strategic cost reduction.

Applies expert working knowledge of Oracle modules to proactively improve business processes and to articulate new business requirements.

Discusses defective or unacceptable goods or services with users, vendors and others to determine root cause of issue and takes corrective and preventative action, including escalations as required.

Assists and coordinates the resolution of Purchase Order issues related to receiving and invoicing.

Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices.

Assists in closing Purchase Orders, if applicable, and share best practices to resolve Purchase Order related issues.

Utilizes Oracle and procurement process knowledge to determine required audits and check points to develop and maintain purchasing spend controls and performs required audits on behalf of Global Procurement department.

Qualifications

Qualification:

We are looking for students or recent BA/BS in Business Administration or Finance.

Preferably knowledge of Oracle / Peoplesoft or similar purchasing and procurement modules/ tools are required. 

Moderate experience in a contract research organization or pharmaceutical industry, particularly in the procurement function, is preferred.

Demonstrates strong communication and time management skills.

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), email, and voicemail.

Excellent written/oral communication and organizational skills.

Ability to multi-task and work independently in a team environment to meet deadlines. Above average attention to detail, accuracy and organizational skills.

Get to know Syneos Health
Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.